Are you wasting your hard-earned money and time on EA software when these are tasks that your assistant can easily manage? Nope, you’re actually doing the opposite. You don’t have to take our word for it. According to a recent study that was done by McKinsey, businesses that use automation tools (like executive assistant software) see up to a 20-30% increase in productivity. Here’s a more detailed guide on how software can save you time and money.
It Makes Scheduling and Calendar Management Easier
This is the biggest task your executive assistant handles. If you’re someone who has multiple meetings a day, coordinating everything manually can be a real pain, even for extremely experienced EAs. Common issues during this process are double-booked meetings, time zone confusion, and back-and-forth emails—all of which are major productivity drains. Tools like VAST can handle all this and more.
VAST easily integrates with Google and Outlook to sync all your events and meetings in one place. Once synced, your calendar will start to include additional details like the people involved in the meeting, the location, the hotel they’re staying at, transportation type, etc. The templates can be customized to include what you want. It’s super easy and super fast!
It Minimizes Human Errors
Unlike AI, humans make mistakes and it’s just something that’s unavoidable — no matter how good you are at your job. Part of the reason why EA software became popular was not only because it sped up tasks but it did so with practically zero mistakes. Popular software like expense management tools, travel planners, and communication platforms (yes, even Slack, Monday, and Teams) are great examples of how they’ve improved work life for the better.
Your Assistant Will Have a Better Work-Life Balance
EA burnout is a real issue and not just something that happens in big-name companies. Unfortunately, more and more EAs are being added to this growing statistic every day. You might think your EA is immune to burnout and that you’re doing everything possible to maintain their work-life balance, but chances are, there’s a lot they’re not sharing with you. More often than not, they’re likely taking work home, relying on endless cups of coffee to power through their tasks.
This isn’t the kind of environment you want for your employees. It’s unsustainable and will eventually drive them out. EA software can automate many of the tasks that take up their time. The less stressed your EA is, the more productive and efficient they’ll be.
What’s next?
Executives are always iffy to invest in tools because they think it’s an unnecessary expense. But think of it this way: every dollar you spend on improving efficiency with software pays off in the form of saved time, reduced errors, and increased productivity.
Looking for a calendar executive assistant software tool? Try VAST today! Designed to integrate effortlessly with both Google and Outlook, VAST allows you to keep all event details at your fingertips. Check us out today.
